for Inclusive Bangladesh and Dhaka Pride

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This Privacy Policy applies to Inclusive Bangladesh, Dhaka Pride, and any related programs, campaigns, publications, events, websites, social media pages, online platforms, forms, newsletters, communications, and activities operated by or on behalf of Inclusive Bangladesh and/or Dhaka Pride.

For the purpose of this Privacy Policy, “we”, “us”, and “our” refer to Inclusive Bangladesh and Dhaka Pride. “You” refers to any visitor, participant, volunteer, contributor, community member, applicant, donor, subscriber, event attendee, collaborator, or other person who interacts with us online or offline.

By visiting our website, submitting information to us, registering for an event, participating in our programs, appearing in our publications, communicating with us, or engaging with our online or offline activities, you acknowledge that you have read and understood this Privacy Policy.

We may update this Privacy Policy from time to time, with or without prior notice. The most recent version will apply from the date it is published or otherwise made available.

Inclusive Bangladesh and Dhaka Pride are committed to respecting privacy, dignity, safety, and human rights. We recognise that many people who engage with our work may belong to communities that face social stigma, discrimination, harassment, or safety risks.

We take reasonable steps to handle personal information carefully, lawfully, fairly, and only for purposes connected with our organisational activities, advocacy, events, publications, communications, safeguarding, community engagement, documentation, and human rights work.

We do not trade, sell, or commercially rent personal information or user lists to third parties.

This Privacy Policy applies to information collected through:

• our website, including www.inclusivebangla.org;
• Dhaka Pride websites, pages, platforms, forms, and publications;
• social media pages, groups, livestreams, online events, and digital campaigns;
• event registration forms, volunteer forms, reporting forms, donation forms, surveys, and newsletter subscriptions;
• online and offline events, including meetings, workshops, festivals, panels, trainings, campaigns, exhibitions, interviews, and community consultations;
• photographs, videos, recordings, livestreams, magazines, reports, articles, posts, graphics, and other publications;
• email, messaging platforms, phone calls, or other communications with us.

This Privacy Policy applies to both online and offline activities where Inclusive Bangladesh, Dhaka Pride, or their authorised representatives collect, use, store, publish, or process personal information.

We may collect personal information that you voluntarily provide to us, including but not limited to:

• full name;
• preferred name;
• email address;
• phone number;
• postal address or city/location;
• organisation, affiliation, association, institution, or role;
• pronouns;
• biographical information;
• photographs;
• videos;
• voice recordings;
• written statements, quotes, comments, or testimonials;
• social media handles or public profile information;
• event attendance or participation details;
• donation or payment-related information;
• information submitted through forms, applications, surveys, reports, or correspondence.

Depending on the nature of the activity, we may also collect information relating to your views, lived experiences, community involvement, advocacy work, or human rights concerns. Where such information is sensitive, we will take reasonable care in how it is handled.

We do not normally collect personally identifiable information unless you provide it voluntarily and knowingly, or unless it is collected in connection with your participation in an event, program, publication, communication, or activity.

For example, we may collect personal information when you:

• register for an event;
• attend an online or offline event;
• agree to be photographed, filmed, quoted, recorded, or featured;
• submit a form;
• subscribe to a newsletter;
• contact us by email or social media;
• donate to us;
• apply to volunteer, collaborate, speak, perform, or participate;
• submit a report, complaint, concern, or request for support;
• participate in surveys, consultations, interviews, or research-style documentation.

We may use personal information for purposes including:

• organising and managing events, programs, campaigns, and activities;
• communicating with participants, volunteers, donors, partners, and community members;
• sending newsletters, updates, opportunities, announcements, or invitations;
• responding to enquiries, requests, or concerns;
• documenting events, advocacy work, campaigns, and community activities;
• publishing reports, magazines, articles, social media posts, videos, event summaries, livestreams, and other public-facing materials;
• promoting our mission, programs, events, and human rights work;
• maintaining organisational records;
• safeguarding participants, staff, volunteers, and community members;
• complying with legal, regulatory, funding, governance, or organisational obligations;
• improving our website, communications, programs, and public engagement.

We will use personal information only where it is reasonably connected to our organisational purposes, mission, events, advocacy, documentation, community engagement, or legal and administrative responsibilities.

When you take part in any Inclusive Bangladesh or Dhaka Pride event, program, campaign, meeting, training, festival, panel, workshop, online session, interview, media activity, or public-facing initiative, we may ask for your consent to collect, use, record, publish, or share identifiable information.

This may include, but is not limited to:

• photographs;
• videos;
• livestream footage;
• audio recordings;
• name;
• preferred name;
• pronouns;
• city or general location;
• organisation, association, affiliation, or role;
• quotes, statements, written submissions, comments, or testimonials;
• event participation details;
• biographical or speaker information.

Consent may be collected through registration forms, consent forms, written confirmation, email, messaging platforms, verbal confirmation, event notices, media release forms, sign-in forms, or other reasonable means.

Where consent is given, you authorise Inclusive Bangladesh and Dhaka Pride to use, publish, reproduce, archive, edit, distribute, display, and share the relevant materials for organisational, educational, advocacy, historical, reporting, promotional, public communication, and human rights documentation purposes.

This may include publication through:

• websites;
• social media pages;
• newsletters;
• magazines;
• reports;
• press releases;
• online campaigns;
• livestreams;
• videos;
• event documentation;
• donor or partner updates;
• public advocacy materials;
• archival materials.

At some events, photography, videography, screenshots, livestreams, recordings, or public documentation may occur. If an event is public, semi-public, online, or designed for publication, attendees may appear incidentally in group images, audience shots, screenshots, recordings, or event documentation.

Where possible, we will provide notice that photography, videography, or recording may take place. If you do not wish to be photographed, filmed, recorded, named, quoted, or publicly identified, you should inform us before or during the event so that reasonable steps can be considered.

However, we cannot guarantee that a person will never appear incidentally in group images, public event footage, livestreams, screenshots, audience recordings, or materials captured by other participants, media, guests, or third parties.

You may withdraw consent before publication by contacting us in writing as soon as possible.

If we receive a withdrawal request before the relevant material has been finalised, published, printed, circulated, archived, submitted, or shared with third parties, we will take reasonable steps to consider and respond to the request.

However, withdrawal of consent may not always be possible where:

• the material has already been finalised for publication;
• the material is already scheduled, printed, archived, submitted, or circulated;
• removing one person would affect the rights, consent, visibility, safety, dignity, or participation of others;
• the content forms part of a collective event, group documentation, public record, advocacy publication, or historical archive;
• we are required to retain or publish the information for legal, governance, safeguarding, donor, archival, reporting, or public-interest reasons.

Once material has been published online, printed, circulated, shared, archived, livestreamed, posted, distributed, indexed by search engines, downloaded, copied, reported, embedded, screenshotted, or shared by third parties, it may not be possible to fully remove, modify, retract, or control that material.

Where you have given consent for publication and the material has already been published, Inclusive Bangladesh and Dhaka Pride may be unable to remove or modify the published material, except where required by law or where we determine that removal is necessary for serious safety, legal, ethical, or privacy reasons.

This limitation applies because published materials may:

• already be circulated publicly;
• be held by third parties;
• be downloaded, copied, or screenshotted;
• form part of organisational records, event archives, reports, magazines, videos, livestreams, or public documentation;
• include other participants, speakers, performers, organisers, volunteers, partners, or community members;
• reflect the collective effort, consent, participation, and public record of an event or campaign.

Requests for removal after publication will be assessed on a case-by-case basis. We may decline a request where removal is not technically possible, not proportionate, not legally required, or would unfairly affect the organisation, other participants, public documentation, historical records, or the integrity of our work.

This provision is intended to protect the organisation, participants, public records, and collective community efforts from unfair, unreasonable, retrospective, or bad-faith attempts to disrupt, undermine, erase, or sabotage lawful and consent-based publications after they have already been made public.

If we agree to remove or edit content from a platform under our direct control, this does not guarantee that the content will disappear from the internet or from public circulation.

We cannot control materials that have already been:

• shared by third parties;
• downloaded;
• copied;
• screenshotted;
• reposted;
• indexed by search engines;
• archived by web services;
• saved by participants, media, partners, viewers, or members of the public.

We are not responsible for unauthorised third-party misuse, misrepresentation, harassment, identification, defamation, or circulation of content originally published by us in good faith.

Inclusive Bangladesh and Dhaka Pride do not authorise any person to use our publications, images, videos, reports, event materials, or social media content to harass, threaten, shame, defame, intimidate, identify, target, or spread misinformation about any person.

If you believe someone is misusing our materials, you should preserve evidence, including screenshots, links, names, dates, messages, and relevant context. You may contact us to notify us of the concern. Where appropriate and within our capacity, we may clarify that such misuse is not authorised by us.

However, we are not responsible for the independent conduct of third parties who misuse, distort, copy, circulate, or make false claims about published materials.